Payroll Forms

Standard Timesheet
Exception Timesheet
Leave Request
Overtime/Compensatory Time Request & Authorization

Standard Timesheet Instructions

  1. When you click the Standard Timesheet, you will see the File Download Box which asks you to open or save the file.
  2. Select Open
  3. Type your BannerID and press Tab
  4. Type your name and press Tab
  5. Type your FTE (Full Time Employment) status (1, .75, .5)
  6. Select the first day of the pay period from the drop-down list and press Tab
  7. Enter the Law School TimeKeep Org: 588a
  8. You will be placed at the top of the Time Entry area
  9. Use tab, mouse, or arrow keys to get to first time IN
  10. Type the time IN (see below for help) and tab
  11. Type the time OUT and tab
  12. The In/Out Calc computes the hours worked
  13. From that calculation, you must enter the number of Regular and Overtime hours. No hours will be carried to the totals until you have entered them
  14. Continue to enter time for other days

Entering Your Time

You must enter the time as morning or afternoon. The easiest way to do this is to enter it in this way: 8:30, space, a = 8:30 am or 4:15, space, p = 4:15 pm. Be sure to enter a space between the number and the letter.If you are entering 8 am, you only need to type: 8, space, a. The minutes are not necessary.

Overtime

Enter hours under "Overtime" only if you wish to be paid for the extra hours worked. If you prefer to earn comp time instead, go to the first arrow under “Click arrow for additional earn codes”. From the drop down, select “Comp 1 Time Earn @ 1.0” and enter the hours. When you take earned comp time hours, select "Comp 1 Time Taken @ 1.0" and enter the hours used. Please Note: When entering over time hours, whether for pay or for comp time, enter as straight time. The timekeeper will determine the overtime rate based on other information on your timesheet.

Reusing Your Time Sheet

Once the top of the sheet has been completed, you might wish to save it and just re-use it every two weeks. When you save it, change the Save as type box to Microsoft Office Excel Workbook (*.xls). Often you will only have to change the date. If you wish to erase all the spreadsheet entries, click the Reset button.

Necessary Software

You must have Excel on your computer.

Exception Timesheet Instructions

  1. When you click the Exception Timesheet link, you will see the File Download Box which asks you to open or save the file.
  2. Select Open.
  3. Type your UNMID and press TAB.
  4. Type your Name and press TAB.
  5. Type your FTE (Full Time Employment) status (1, .75, .5) and press TAB. (You may wish to save the Exception Report at this point so you can re-use it each month.)
  6. In Pay Period From type the day and the month (year is assumed to be current year) of the start of the pay period and press TAB. The dates for this pay period are filled in.
  7. The law school TimeKeep Org is already filled in. (Any other group should replace this with their own Org number.) Press TAB.
  8. Next to the appropriate date enter Sick and/or Annual leave hours taken.
  9. If you have special category leave (Paid Leave, Leave Without Pay, or Catastrophic Leave), enter the hours in the column under that category next to the correct date.
  10. At the end of the month when you are asked for a report of your leave, print the report, get the necessary signatures, and submit it.

Reusing Your Exception Report

Once the top of the sheet has been completed, you might wish to save it and just re-use it every month. When you save it, change the Save as type box to Microsoft Office Excel Workbook (*.xls).

To Find Your UNM ID (BannerID)

  1. Go to UNM Central Authentication Service.
  2. Log in with your NetID and password.
  3. Click on Electronic Address Information (either the link or the tab).
  4. Listed under your NetID will be your UNM ID (Banner ID) number.